Cloud is a term that is thrown around a lot.
We often hear the term ” Upload it into the cloud”
The last few years has seen more and more business service providers become remote workers
With the events of 2020 that has become even more so with many people working from home and this include bookkeepers and accountants.
The days of handing a shoe box full of receipts is fast ending.
There are now many business management integrations and software companies and your day to day bookkeeping is now also integrated in with your invoicing, payroll and receipts paid.
What does a Cloud Bookkeeper Do?
How we work is we provide exceptional cloud bookkeeping solutions using cloud accounting options to provide business owners with efficient and effective back end services,
This allows you to concentrate and manage on the front end of your business. Making more sales and getting more business.
The most used accounting programs are Xero, Quick Books and MYOB
All of these have their pros and their cons
We can guide you in which one is going to work best with how your business needs to be managed and also how you are planning on how to scale.
How Does Cloud Accounting Work?
Using a chosen cloud accounting software means more flexibility from where a business owner has to operate from.
Rather than being tied to one PC or laptop that has a software installed, using a cloud based program allows you to be able to log in from anywhere and this means employees in other departments or office locations can access the same data and the same version of the software.
They are also better able to handle multi-currency and multi-company transactions more efficiently.
also have to make expensive capital purchases of new hardware, such as servers. With cloud solutions, businesses don’t get stuck with permanent, expensive equipment and licenses when your business contracts are up and, likewise, there are no big spikes in costs when it expands a little.
Getting real time financial data and up to date data throughout your company and even allowing more mobile capabilities and collaboration
When sales orders or invoices come in they can now be integrated with the accounting portion creating a full transactional record that starts and flows automatically through accounts receivable to the general ledger.
This seamless process eliminates the need for manual reconciliation and there are less human errors.
When we have you all set up, your data is sent into “the cloud,” where it is processed and returned to the user.
Is My Financial Data Secure?
cloud based bookkeeping completes the backups, updates occur automatically and nothing needs to be downloaded or installed onto a work computer or server.
This is a secure (and sometimes even more secure) method of storing financial information rather than having it stored onto a company computer or laptop with all your financial information.
No more worrying about hackers, security breaches or lot or stolen laptops.
No more worry about fire or floods wiping out all your computer systems and all records being lost.
Cloud accounting leaves no information of your financial data on any computer.
All the data in the cloud is encrypted and password protected.
If you have staff that need to access information you can grant different access levels and they can access what they need with their own passwords. You are able to see who has done what and when.
Older accounting programs meant you had to use USB s to transfer data, which could be lost or stolen. Tablets and ipads no longer have USB ports for this data transfer.
Cloud providers have secure servers in two or more locations.
Should one server network go down, you still have access to your data.
Why Do I Even Need A Bookkeeper Then?
Are you a small home-based business working ridiculous hours and wondering about your bookkeeping skills? Perhaps you’re a little behind on your data entry or reconciliation? How confident are you that everything entered is correct and being used to its full potential?
Bookkeepers can do more than just data entry of your numbers.
When you have the right accounting software set up and working.
Your business will have clear reporting and there are no more surprises when it comes to doing your quarterly books
When you hire a Cloud Bookkeeper we can add even more business tasks that will bring better financial and business results for you such as:
- Day to day data entry
- BAS & IAS Preparation and Lodgement
- Monthly/ quarterly file ‘health checks’ and reviews
- Invoice and payment reminders sent out
- Bank reconciliations
- Accounts receivable
- Accounts payable
- Year-end work (journals, rolling etc)
- TPAR (Taxable Payments Annual Reporting for Building & Construction industry)
- LEAP data entry and trust account reconciliations
- Payroll – Empdupes, staff setups, Work Cover declarations, Superannuation;
- Phone and email support for your accountant
- Bookkeeping troubleshooting, training, backlog, rescue work and catch up.
- File setups in Xero, MYOB or QBO, including conversions.
Bookkeeping Systems Make It Easy
We want to save you time and where we can help is the systems, processes and practices we put in place to help you become more efficient in your business.
Using a cloud bookkeeping services means more automation for you.
Imagine you’ve just looked after a client and you are off to the next job in your diary. Instead of going home and then having to sit up for hours entering in all the work for that day.
We can setup you up so that you can invoice instantly off an iPad or laptop. If you would like payment systems set up – we can do that too so clients can pay with a credit card or bank transfer on the spot.
No more wasting your free time with invoicing and chasing your customers for payment and checking bank statements to see if they have paid.
We will soon have you streamlined and efficient giving your business that competitive edge over your competitors.
Hire An Expert For Your Business
Is your company looking to grow?
Are you as a business owner ready to start working on your business instead of wasting hours on tasks that we can easily manage for you.
Come and talk to us – We have the perfect solution and we are the Brisbane Bookkeeping experts for all small business and medium businesses
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